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Home Vacancies Vacancy - Administrators, Dangriga and Punta Gorda Polyclinic

Vacancy - Administrators, Dangriga and Punta Gorda Polyclinic

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Post:                 Administrators
Section:             Dangriga Polyclinic and Punta Gorda Polyclinic
Supervised by:    Regional Manager/Deputy Regional Manager
Job Summary:    The Administrator will be responsible for the planning, directing, coordinating and supervision of the daily activities within the Primary Care Provider facility, working closely with the Medical Director/Coordinator and the support staff for the efficient delivery of health care.

Duties & Responsibilities:

1.    Must be knowledgeable of and uphold regulations, rules, policies and standards related to admiration of health facilities and provision of services under the NHI scheme.
2.    Develop an annual action plan and ensure smooth running of the Primary Care Provider Facility in the achievement of defined targets.
3.    Supervise the collection, compilation, tabulation, analysis and reporting on data pertinent to the functions of the facility, in conjunction with the Medical coordinator.
4.    Prepare and disseminate monthly, quarterly and annual progress reports.
5.    Ensure adequate staffing (medical and support staff) in coordination with the clinical coordinator.
6.    Develop an orientation manual for all non-medical and non-nursing staff.
7.    Provide job orientation, job-related support and counseling services to staff.
8.    Supervise all staff including nursing and support staff, caretakers and ground staff with the assistance of the Regional Health Manager.
9.    Monitor auxiliary staff performance and ensure that performance assessment for all categories of staff is conducted as per policy.
10.    Develop an annual budget and monitor the implementation of budgetary, accounting and regular financial management processes, including facilitating of MOH audits.
11.    Ensure facilities are adequately equipped with functional equipment, maintain inventory of same and develop and implement and equipment maintenance plan.
12.    Ensure availability of all material and supplies, including relevant forms (e.g. NHI, referral) and maintain a record of distribution through supply chain management.
13.    Schedule transportation use and ensure availability of vehicle to conduct outreach services.
14.    Ensure an updated organizational chart for the clinic facility is developed and communicated to all staff.
15.    Ensure that all categories of staff are issued an updated job description that reflects NHI functions of the clinic.
16.    Create NHI database of all personnel authorized to officer services, current list of physicians and other health professionals.
17.    Develop monthly report of employment status and sent to NHI
18.    Monthly reports of Emergency, Cross District Boundary visits, Referrals, NHI Encounters and Requisition for Support Services
19.    Plan and organize meetings for PCP, including weekly management meetings (Administration, Medical Coordinator, Nurse Coordinator) monthly staff meetings, workshops and training for nurses and doctors of the PCP facilities and maintain a record of each meeting.
20.    Organize and implement public relations and a marketing plan for the facility in the district.
21.    Conduct performance appraisal, vacation and sick leave for all non-medical and non-nursing staff.
22.    Draft, evaluate, implement and update annual disaster management plan.
23.    Develop security and safety plans including 24-hour security and fire plan (extinguishers, simulation, signs, staff training).
24.    Develop plan for waste management system for the safe disposal of medical waste and monitor implementation.
25.    Develop plan for daily cleaning and sanitizing and monitor implementation.

Minimum Qualification:

Education:
1.    Possession of a Bachelor’s degree in Administration/Management is preferred.
2.    Computer literate especially in word and accounting packages.
3.    Professional training in one of the health disciplines would be an asset but is not mandatory.
Experience:
1.    At least three (3) years’ experience in an administrative/managerial capacity.

Special Skills and Abilities:
1.    Knowledge and experience of management practices.
2.    Demonstrates leadership skill with ability to create, promote and participate in a team work environment.
3.    Ability to effect organizational change through behavior modification.
4.    Able to communicate clearly, concisely and accurately with all levels of health professionals.
5.    Self-directed, hard-working, creative and forward thinking.
6.    Good public relations and communication skills.

Submissions: Applications should be addressed and submitted to the Chief Executive Officer, Ministry of Health, East Block Building, Belmopan no later than April 5th, 2019.